Key advantages of IWQ Box:
- Minimum initial fees
- Short introduction time
- No need to invest in IT technical infrastructure
- Clear and intuitive work schedule and work time recording
- Flexible scheduling in equivalent working hours and flexible working hours schemes
- Security: conformity with current Labour Code, Chief Personal Data Protection Inspectorate, and GDPR
- Easy to implement and simple operation for the IT department with a web browser
- Significant reduction of remuneration costs: optimised work time through:
- full use of available working hours (nominal working hours)
- reduced number of compensable overtime
- reduced losses due to staffing shortages during productive hours and stoppages during non-productive hours
- Advanced process analysis streamlines human resources management
Work Time registration system– what is it?
IWQ Box is an electronic system for tracking and processing working time as well as the completion of tasks included in an employee’s schedule. This module is installed on the IntraworQ corporate cloud and provided through SaaS (Software as a Service) architecture. This means that there is no need for the user to expand their IT infrastructure, a feature translating into major savings. The Work Time Registration system was developed and optimised for use by small and medium companies, i.e. employing between ten and 600 people. Its use is highly beneficial for both employees and employers.
The module allows for simple and transparent management of workforce time. Its basic function is tracking time spent at work (including breaks). The software is compliant with the latest version of the Polish Labour Code. The Work Time Card is visible to both the employee and empowered company staff such as a person’s supervisor, the General Manager or members of the HR Department. The IWQ Box module allows for the smooth generation of various reports, e.g. concerning overtime or a general summary. These reports are then used in bonus calculations, or analysing the time spent upon a given project. IWQ Box and timesheets allow for the elimination of pen&paper attendance lists whose existence is necessary for accounting purposes. An electronic system will do away with the worry that the attendance list had not been compiled correctly – or that it simply was lost in a pile of other paper documents. Employees are personally responsible for logging into the system on a daily basis, the software then recording their presence and monitors the time they had put into various tasks.
IWQ Box also provides hands-on control over leave requests. The application includes tools for the submission of vacation requests, Sick Notes or On Demand Leave. All an employee has to do is complete the relevant fields and send the request to their supervisor. This not only makes for a more efficient process of submission and approval of such requests, but for easier management of leave time in general as well. Employees gain the scope to indicate who will stand-in for them during their absence and can check how many days of Statutory Leave they still have available. Whereas the employer gains a better insight into the staff’s vacation plans, an issue of particular importance during popular vacation seasons. IWQ Box and times breakdowns thus provide managers with a broader picture, allowing them to make informed decisions concerning the granting or denying leave requests.
IWQ Box – easy to use, with many possible applications
IWQ Box and timesheets will provide an invaluable service to companies whose operations are spread across several sites. This module also is the best solution when a company has e-commuting staff, i.e. working from their homes. After all, in their case providing the employer with attendance lists or leave requests by snail mail does not seem to be very practical. Also, supervising staff working from their homes is rather difficult. Other advantages of IWQ Box are the simplicity of implementation and ease of IT integration. The timesheets are accessed via a web browser. The possibility of exporting reports into Excel is a feature which many users will find useful. Such reports can then be printed out, the hardcopies – with easy to read graphics – crisply illustrating a person’s working time record and leave days already taken.
IWQ Box and timesheets can be used by firms from various lines of business, as well as all sorts of Public Agencies or Offices. The implementation of the IWQ Box system will prove to be cost-beneficial on many levels. For instance the timesheets allow for advanced analysis of work processes, thus facilitating the management of Human Resources. This in turn leads to less wastage, often brought about by inadequate staffing levels during business hours. To date the effective use of the time spent at work by employees has been a touchy subject, a very widespread problem, and an issue which work time recording software will help put to rest. It is worthwhile to have one’s company migrate to a state of the art, intuitive work time managing system with IWQ Box!